RubinBrown Benefits Group, LLC, a third party administrator, and RubinBrown Advisors, a registered investment advisor, are wholly owned affiliates of RubinBrown LLP. 

We are dedicated to providing clients with a level of personalized service, integrity and expertise that reflects our parent firm’s legacy of excellence.

Plan sponsors establish retirement plans, such as 401(k), 403(b) and profit sharing to attract, retain and reward employees.  However, plan administration normally requires an understanding of a complex set of laws and government regulations.  We provide value-added services to help plan sponsors with plan administration.

RubinBrown’s Retirement Services include: 

• Personal Touch - With our local presence, you will be counseled with a combination of face-to-face meetings and calls to assist your company’s administrative matters.
• Flexibility - We customize our services and provide practical solutions to meet your needs.
• Knowledgeable and Experienced Staff - You will benefit from the experience of our well-versed group of professionals with extensive administrative and practical experience.
• Quality - We established internal review processes to ensure quality.
• Vendor Relationships - You will benefit from our relationships with different vendors and platforms. 

Our objective is to add value to supplement the recordkeeper’s services.

The RubinBrown team provides assistance to help plan sponsors meet their fiduciary responsibilities, identify their key objectives and design appropriate plan provisions to meet those objectives by providing high-quality administrative services and prudent investment advice at a reasonable cost.

Key Services

RubinBrown provides retirement plan services in several key areas.  You will also benefit from direct access to the rest of the RubinBrown team, including a full range of coordinated wealth management, investment advisory and tax services.

We provide many specialized services on a number of plans, including 401(k), 403(b), profit sharing, and Employee Stock Ownership Plans (ESOPs).

Administration & Recordkeeping 

• General Administrative
  • Assistance with daily plan administrative matters
  • Employee communication meetings
  •  Review and verify new employee eligibility
  •  Employer contribution modeling and allocation
  •  Training client staff on administrative matters
•  Plan Documentation
  •  Preparation of a plan document using an IRS approved prototype or volume submitter document
  •  Completion of administrative forms
  •  Preparation of a summary plan description or summary of material modification
• Recordkeeping
  • Daily valuation (provided through our alliance partners)
  • 800 telephone number assistance with participant questions
  • Participant access to websites and statements
  • Plan sponsor access to websites and reports
  • Balance forward valuation
  • 401(k), profit sharing or ESOPs
  • Trust accounting and reconciliation

Compliance 

• Nondiscrimination compliance tests
• IRS Voluntary Correction Program filings
• Plan operational compliance reviews due to a merger or acquisition, staff turnover or other business reasons
• IRS Determination Letter requests
• Fiduciary compliance reviews
• IRS and Department of Labor audits
• Plan expense analysis

Plan Design and Consulting 

• ESOPs
• Nonqualified plans
• Technical research on specific issues
• Correction of plan operational defects in accordance with available IRS error correction programs

Return Preparation 

• Retirement Plans (defined contribution or benefit plans)
• Form 5500-SF and Form 5500 and related schedules (These are annual employee benefits plan returns for retirement plans) and a summary annual report
• Form 945, 1096 and 1099-R (These are forms related to income tax withholding and reporting of participant distributions)
• Form 990-T (This return is for a plan that has unrelated business taxable income)
  Welfare Benefit Plans
• Form 5500 and related schedules (These are annual employee benefits plan returns for plans such as medical, dental, disability, life insurance, accidental death and disability, vision, etc.) and a summary annual report

Welfare Benefit Plan Form 5500 Services

Plan sponsors establish employee welfare benefit plans, such as medical, dental, vision, and group term life insurance, to attract, retain and reward employees.

However, administering and preparing the required Form 5500 return (Annual Return/Report of Employee Benefit Plan) requires an understanding of a complex set of laws and government regulations. We provide value-added services to help plan sponsors and administrators with our Form 5500 preparation services.

RubinBrown Benefits Group, LLC services include:

• Personal Touch - With our local presence, we will work with you to assist in the collection of the required information and ask relevant questions about the plan so we can prepare the return.
• Knowledgeable and Experienced Staff - You will benefit from the experience of our well-versed group of professionals who have administrative and practical experience and will respond to your questions.
• Quality  - We established internal review processes and procedures to ensure quality service. We will prepare the return and file it electronically with the Department of Labor after it is signed by the plan sponsor/administrator. 
• Simplified Questionnaire - You will receive a welfare plan questionnaire that includes information from the prior year’s Form 5500. All you need to do is review it for any changes that were made to the plan since the prior year and supply us with the requested information for the current year. 
• Insurance Brokers - We work with various insurance brokers to simplify the process of collecting required plan insurance information.

What is a Form 5500?

A Form 5500 is an informational return required by the Department of Labor and Internal Revenue Service that identifies basic plan information (plan sponsor, administrator, type of plan and benefits, number of participants), financial statement information (if a trust is used), and insurance information.  

The plan sponsor and plan administrator of a welfare benefit plan must electronically file a Form 5500 for a plan within 7 months after plan year end unless a 2 1/2 month extension of time to file the return is requested. 

Who Must File a Form 5500?

Generally plan sponsors that provide health, dental, group life, disability or other employee welfare benefit plans must file a Form 5500 if:

The plan is unfunded and/or fully insured and has 100 or more participants as of the beginning of the plan year,

OR

Benefits are paid from a trust or plan account and not through insurance or the general assets of the employer.

Form 5500 Preparation Services

RubinBrown provides Form 5500 preparation services for plan sponsors. You will also benefit from direct access to the rest of the RubinBrown team, including a full range of coordinated wealth and tax services.

For each employee welfare benefit plan, we will:

• Prepare a Form 5500 and all related schedules that can be filed electronically with the Department of Labor
• Prepare a summary annual report for you to disseminate to eligible participants and beneficiaries
• Assign a specialist and a manager to each client’s plan
• Review the required information supplied to us
• Assist clients and insurance brokers with their inquiries

Our Form 5500 preparation fees are reasonable and we will provide a free proposal.

Retirement Plan Administration Resources
(Click the links below to view the resources)

2011 Retirement Plan Limits

401(k) Plan For Small Businesses

401(k) Checklist 

Comparison of Employer Sponsored Retirement Plans

Retirement Plan Check Up

Retirement Plan Correction Programs

Summary of Key Plan Features of Different 401(k) Plan Design Options


Retirement Plan Administration Articles
(Click the link below to view the article)

Key Compliance Dates for a 401(k) and Profit Sharing Plan

Trends In Retirement Plan Administration - Common Mistakes

Employee Stock Ownership Plan Insight (ESOP)