On July 19, 2016, the U.S. Office of Management and Budget (OMB) released the newest version of the Data Collection Form (DCF) which incorporates changes that were needed to conform to the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards included in 2 CFR 200 (Uniform Guidance).
The new DCF is applicable for fiscal periods beginning on or after December 26, 2014 (i.e., generally for 12/31/2015 year-end single audits and beyond). The OMB has granted an extension allowing single audits conducted under Uniform Guidance to be submitted by September 19, 2016 due to the unavailability of the new DCF for the first half of the year; the extension only relates to the submission of the DCF and the audit must still be completed within the timeframe specified under Uniform Guidance regulations. Audits conducted under OMB Circular A-133 (Audit of States, Local Government, and Non-Profit Organizations) are not subject to the extension and must still conform to the deadlines within OMB Circular A-133.
Some of the more significant changes made to the DCF are as follows:
- When the CFDA three-digit extension is unknown, the auditee will enter a “U” followed by a two-digit number to identify one or more award lines which form the program (i.e., The first federal program with an unknown three digit extension would be U01 for all federal award lines associated with that program, the second would be U02, and so on.)
- The ability to designate when the auditee is using a special-purpose framework (e.g., cash, regulatory, etc.)
- New fields for auditee to input information that identifies the awards, pass-through entity and pass-through identifying numbers, names of cluster and end of period loans outstanding, when applicable
- Fields noting whether federal awards are passed through to subrecipients and, if so, the amount passed through
- Total federal awards expended for each federal program will be auto-populated by summing the individual award lines which have the same CFDA number. For clusters, the cluster total will also be auto-populated by summing the individual award lines which have the same cluster name
- Fields to identify whether there are repeat audit findings and to provide prior year finding reference numbers
- Auditee and auditor statements are revised in accordance with Uniform Guidance
The new DCF and its related instructions can be viewed here
to better understand the changes. Please follow the link and select Instructions & Documents in the right column.
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