Key Takeaways:

• A Beverage Distributor using a modern ERP accounting software package engaged RubinBrown to assist in the evaluation of a new software package that would perform with equal or better functionality and more attractive contract terms.
• RubinBrown developed business requirements definitions with the client, led vendor management with the short-listed options, and handled contract negotiations with the selected vendor.
• The client was a repeat customer, having used the RubinBrown team previously to perform a full ERP evaluation and help select the previous ERP accounting software.

Client: 

An $875 million Beverage Distributor engaged RubinBrown to assist with an ERP evaluation and the selection of a new accounting system.

Challenge:

With RubinBrown’s assistance in selecting the right system several years prior, the Distributor became one of the most successful sales, operations, and marketing organizations in the wholesale beverage distribution industry. Upon the conclusion of the original agreement period for the ERP accounting system previously chosen, the software provider decided to significantly alter the conditions for the subsequent contract periods.

Even though the software chosen previously met the Beverage Distributor's needs, the drastic changes in terms were unacceptable. Seven years after the initial engagement, the client reconnected with RubinBrown to find a new ERP accounting software vendor for a more affordable long-term solution.